Yoga Studio Owners Biz Checklist

Categories: Uncategorized

Not all yoga studios have the same needs. Here is a list of some of the features to consider when deciding on what software will best meet your needs:

1.  Yoga Class Scheduling

Online class scheduling –  this is an extremely customer-service friendly feature for your students.  Consider the following functions you might want when you buy yoga studio managment software:

  • Wait-lists: let your students add their name to a waitlist.  With software, save yourself the time of managing these lists.  Let the software do the heaving lifting.
  • Student self check-in: spare your students standing in line waiting for you.  Let your students scan their ID card and get to class.  You also get time to set up and prepare for class.
  • Printable sign-in sheets: maybe you prefer physical sign-in sheets.  Get software that offers a print option with sign-in templates.  You can load the data later … or not.
  • Equipment and room rental scheduling:  do you rent out rooms and/or equipment?  Why not automate the process and make it easy for your yoga clientele to book your rooms and equipment themselves.
  • Recurring bookings:  nothing builds a business like recurring customers.  Make it easy for yoga students to book multiple classes and commit to your classes.
  • Class attendance statistics:  You only know how your business is going if you can measure results.  Software that produces easy-to-read reports on class attendance statistics gives you tools at your finger-tips to assess your money-making classes and classes that may not be worth having.

2.  Scheduling Ease

  • Drag and drop functionality for booking is a real luxury.  In fact, drag and drop anything is great.  Make it easy for your clientele to book classes and appointments with you.
  • On the Cloud (web-based):  Not only does cloud computing save you networking costs, upgrade hassles, and installation nightmares, but you can access your entire yoga business anywhere.
  • Multiple schedule views: daily, weekly, by name, service, gender and more.  Birds-eye views of your schedule can be very handy when looking at the big picture.
  • Color coding scheduling: sure, you must memorize the colors, but in time the colors will speed up your viewing of your schedules.

3.  Yoga Studio Enrolment Options

Perhaps you offer more than just yoga classes.  If so, look for yoga studio management software that has the flexibility to schedule all types of events such as:

  • Courses: still a popular yoga class structure – a series of classes building on concepts.
  • Seminars / special events: do you ever have a speaker or teaching events?  Make it easy for people to sign up and a breeze for you to manage the scheduling.

Plus enables:

  • Payment plan processing:  yoga studios usually offer a variety of pricing packages.  Make it easy to sell packages (without the hand-held calculator) by considering software that tabulates and accepts payment for yoga packages.
  • Payment status information:  every business has some customers who owe money.  Yoga studios are no exception (generally).  See at-a-glance who owes you money (and how much).

4.  Payment Processing

  • Credit card integration.  Some yoga software includes credit card processing “on the cloud” sparing you the hardware to pay for and set up.
  • Link payments with services.  This way you can produce financial statements any time to see the financial status of your business.
  • Membership cards (i.e. swipe cards for signing in) and ID tag capability:  Lose the paper and look professional with swipe cards enabling self-check in and much faster client tracking.

5.  Online Store for More Revenues

If you sell retail, why not create an online store?  It’s simple to do with the right yoga studio software.  There is software that includes e-commerce capabilities so that not only can you track your in-studio retail sales, but you can actually start selling off your website.  In fact, you could consider partnering with yoga and health products suppliers to provide you products to sell on your online store.  You can carry inventory or enter drop-shipping arrangements.  The sky is the limit.

Moreover, with e-commerce, you can sell gift cards, yoga class packages, event tickets, etc.

6.  Yoga Gift Card Set Up Option

Gift cards are BIG business.  Why not sell your own gift cards?  You’ll earn revenues and get more students in your yoga studio.  Some yoga studio software has the capability to provide gift cards and program them with the software so that you can create them, sell them, and track usage.  Other considerations when implementing gift cards for sale include:

  • Prepaid gift card options.
  • Able to track student account balances.
  • Loading gift cards with flexible amounts of money.
  • Selling your gift cards in your studio and online.

7.  Email Marketing for Your Yoga Studio

E-mail marketing can give your yoga business a huge boost.  If you get yoga studio software, see if you can find a product that integrates with e-mail marketing software.  This way you can leverage your yoga studio software contact database with your e-mail marketing rather than having separate databases.  Trust me – when you can centralize, it’s worth it.

Not only can you use e-mail marketing to get more students or encourage regular attendance, but you promote sales, encourage referrals, sell products and yoga packages, promote events, send out class reminders, and more.

When you centralize your yoga studio student database with e-mail marketing software, you can segment your students so that you send the most appropriate messages to each person.

For example, if a student signs up online for a class, you can automate reminder class messages.  This way you improve your class attendance, and in a worst case scenario, if the student can’t attend, they’ll be reminded to remove their name off the schedule opening up a spot for the wait list.  Then your e-mail system will produce an e-mail to the wait list alerting them to the open spot.  Imagine doing all this manually.  Automation is key.

8.  Yoga Studio Inventory Tracking

If you sell retail, tracking inventory digitally can save you a lot of time.  However, you need to buy software that tracks the stocking and sale of items.  Moreover, if you buy software that includes inventory tracking, look for the capability to track in-store and online sales.  Again, this goes toward centralizing your operation.  By tracking inventory with your yoga studio management software, you’ll integrate inventory with sales which lets you produce up-to-date financial reports … not to mention save you time syncing inventory with sales and re-ordering.

9.  Yoga Student Account Management

When you use cloud software, you can create accounts for all of your students – so both you and they can log-in to their accounts.  This way you and your students can track purchases, their profile, class attendance, referrals, etc.  This is very convenient for you and your students.

Liability: What about the dreaded waivers.  Necessary, but not a lot of fun.  If you let students sign up online, be sure you offer an e-waiver for them to agree to.  This too is available with some yoga studio software.

10.  Yoga Studio Staff Management

Whether you love managing staff or not, consider saving yourself time and the ability to manage your staff “on the cloud”.  Some yoga studio software enables you to do some or all of the following features:

  • A staff dashboard portal where you can send instructions to staff and to-do items.
  • Individual staff log-in accounts for each staff member.
  • Permission levels to various portals of your software.  Again, this is where centralization works for you big time.
  • Staff scheduling – lose the monthly printouts and create staff schedules online where your entire staff can access it anytime from anywhere.  Scheduling staff with software is much more convenient than on paper.  Beside, how often does the schedule change in a month?  Save yourself a few erasers.

11.  Is Yoga Studio Payroll Software Included?

Do you know how much you’re paying out in wages, commissions, fees, etc.?  It’s not so easy to track with a yoga studio business given the variety of remuneration options yoga teachers opt for.  There’s hourly, commissions, flat rates, and combinations of these payment options.  Again, a quality yoga software product will track all your pay-rates for all your staff – no matter how complicated.  It makes tallying the amount you owe easy.

Take for example, a yoga teacher that earns a flat rate plus a per student rate after a class attendance threshold is met.  Okay, one class with one teacher isn’t too hard to track, but imagine 30 classes and 5 teachers.  It gets complicated.  Look buy yoga business software that will track and tally all of this for you – all calculated with the swipe cards issued to your yoga students (if you opt for swipe cards – now you’re starting to see how beneficial swipe cards can be).

Another payroll feature to look for is a punch clock for hourly employees.  I’m not talking about a wall-mounted contraption.  I’m talking about staff being able to quickly log into the cloud software and entering start and stop times at the touch of a button.

Finally, you want to be able to export all this payroll data into your accounting software saving you reconciliation hassles come tax time (and saving you lots of money in accounting fees).

12.  Track and Measure – Look for Reporting Capability

You won’t know where your business is going if you don’t know where it’s been and where it’s at.  This boils down to the financials – but not just the usual income statement, balance sheet, and cash flow statement.  I’m talking about in-depth class attendance, payroll costs, number of students per yoga teacher, yoga student and employee retention rates, no shows, product returns, and sales figures (past, present and forecasts) – to name a few reporting capabilities to look for when you buy yoga studio management software.

13.  Scalability – Get Software That’s Priced to Your Size and Needs

Okay, not every yoga studio wants to expand and build a huge business.  That’s why yoga software that scales is key.  What I mean by this is yoga software that accommodates both small and huge yoga studios – and is priced according to need.

Look for software that offers different pricing packages so you can get a software package that serves your business as is – but has the capability to accommodate your growth – if that’s what you do with your studio.

Absenteeism?…Employees No Longer Use ‘Sick Days’ When Sick

Categories: Absenteeism
Employee Headache

Presenteeism, when employees come to work sick

Sluggish employees who come to work sick cost companies more than if the employee stayed at home and used their sick days.

Presenteeism or when employees who come to work even when they’re aren’t feeling well may end up costing companies more in lost productivity than their employers pay for sick days and other medical and disability benefits.

A new study shows that work slowdowns caused by illness on the job, known as “presenteeism,” may account for up to 60% of employer health costs. Researchers say the findings suggest that companies may need to take another look at their health care spending.

“In this day and age where employers are hesitant to hire because of skyrocketing medical care costs, it’s important to broaden the view of health costs beyond the cost of patient care,” says researcher Ron Goetzel, PhD, of the Cornell University Institute for Health and Productivity Studies, in a news release.

The study showed that for some common conditions, such as allergies and headaches, on-the-job productivity losses may account for more than 80% of the employer’s total health care costs.

“If a company’s health plan is poor, for example, disorders may not be well managed. Workers will continue to work and not be as productive,” says Goetzel. “Employers need to weigh the costs of good medical care against the potential for on-the-job productivity losses, which we see are substantial in many areas.”

Presenteeism Costs Employers

In the study, published in the April issue of the Journal of Occupational and Environmental Medicine, researchers calculated an average as well as a low estimate for on-the-job productivity losses caused by common health conditions and compared it with other costs associated with the condition.

The estimates were based on a database of about 375,000 employees, which included information on insurance claims for medical care and short-term disability over three years. Researchers then combined this information with the findings of five published productivity surveys for 10 health conditions that most commonly affect workers.

The study showed that for many conditions, the costs of presenteeism were far greater than other employer-related health care costs, such as absenteeism or health and disability benefits. For example, presenteeism due to headaches accounted for 89% of the total cost of productivity losses using average estimates and 49% using low estimates. For allergies, the costs of on-the-job productivity losses accounted for as much as 82% and as little as 55%.

“All in all, this means that from about one-fifth to three-fifths of the total dollars attributable to common health conditions faced by employers appear to be the result of on-the-job productivity losses,” says Goetzel.

When other costs were added to losses from presenteeism, absenteeism, and health and disability benefits, the most expensive condition for employers was high blood pressure, with an annual cost of $392 per employee per year, followed by heart disease ($368), mental health problems ($348), arthritis ($327), and allergies ($271).

Now, that is something to think about. Why not prevent employees from being sick in the first place. That will put Presenteeism into extinction  Programs like yoga can help increase a employees resistance to those nasty bugs and if you could offer it at work so it will not take time out from the employees busy day that would make them more likely to participate don’t you think? We do. We are WorkFlow Yoga.  Please contact us to learn more at

Fat Employees Cost You Money

Categories: Employer Costs, Healthy Employees

Two of the biggest health problems facing employees are stress and obesity.   These employee health issues cost companies real money.  Researchers at Duke University found that the cost to employers of obesity among full-time employees was $73.1 billion a year.  And job stress has been said to cost American businesses hundreds of billions of dollars a year in employee burnout, turnover, higher absenteeism, lower productivity and increased medical, legal and insurance costs.

Fortunately, worksite wellness programs can be effective in combating these problems.  According to the U.S. Department of Health and Human Services and the Centers for Disease Control and Prevention, worksite wellness programs:

  • Lower Health Care Costs.
  • Decrease the number of Workplace Injuries.
  • Decrease the number of Medical Claims.
  • Decrease Sick Time.
  • Reduce Employee Turnover.
  • Decrease Absenteeism.
  • Increase Productivity.
  • Improve Morale.

And worksite wellness programs are cost effective.  According to analysis done at Harvard and published in 2010, medical costs fell by about $3.27 for every dollar spent on wellness programs and absenteeism costs fell by about $2.73 for every dollar spent.

So, why make WorkFlowYoga part of your company’s wellness program?

Research has shown that, among other benefits, yoga can:

  • Lower Stress
  • Aid in Weight Loss
  • Lower High Blood Pressure
  • Strengthen the Immune System
  • Lower Cholesterol
  • Increase Energy
  • Help Alleviate Chronic Back Pain

These are significant benefits that directly address costly employee health issues.  Let WorkFlowYoga bring the benefits of yoga to your workplace.